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About Email The very basics
  • Email can be web based like hotmail and yahoo where you access the email with your web browser (Internet Explorer, Mozilla, Opera, Netscape).
  • Your Internet Service Provider (ISP) may provide you with POP email which can be accessed through Outlook Express or many other email programs.
  • Outlook Express is part of the Windows setup and comes with Internet Explorer. Most ISP's will provide you with a CD or floppy disk that will configure Outlook Express ready for you to use
  • Go to Start and Programs and you should find Outlook Express in there. If you are not already connected to the internet when you open it, you may get a dialog box asking if you want to connect to the net
  • Click on the Inbox in the left pane and then click the Send/Recv button. Your email will be downloaded from your ISP to your Inbox. You do not have to be connected to the internet to read or view the emails once they have been downloaded
  • In the top left is a button called either Create or New Message, click this so that you can type an email and click the Send button to send it. You do not have to be connected to the internet to construct an email, it will stay in the Outbox until you next connect and then be sent
Email Programs
  • Outlook Express is probably the most widely used program. Other popular email programs include Outlook (part of microsoft Office) Eudora, Pegasus, Mozilla Mail and the list goes on. There are many more
  • Browsers such as Netscape, Opera and Mozilla all include an email program. I use Opera for my goatdairying email address
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Removing >>> from emails Those >>> show how many times an email has been forwarded if each sender's email programme has the setting to Indent the message set. You can turn off your own setting so that emails you forward will not have those >>> and you can ask others to do the same. To do this in Outlook Express (there will be something similar in other email programmes)
  • 1. go to the Tools menu in and choose Options
  • 2. Click the Send tab
  • 3. Click the HTML settings button in the Mail sending format section
  • 4. Uncheck the box at the bottom left (by left clicking) that says Indent Message on reply
  • 5. Repeat the above but choose the Plain Text settings button in step 3 and uncheck the box that says Indent the Original text with

If you want to remove the >>> for the purpose of printing or so that a forwarded email looks nicer the easiest way is to use one of the many free little programmes designed to do just that. In my opinion eCleaner is the best as it also puts the lines back in order and you can print directly from it. If the link no longer works, try finding it through Google or there is a good chance you will find it at Pricelessware. (Thankyou Steve Chin for this wonderful piece of freeware).

Download the eCleaner program to your Downloads folder. You will need a zip programme to "unzip" the download. If you don't have one installed try here for a freebie.

Right click the downloaded Ecleaner file and scan it with your antivirus programme. When finished right click again and choose Extract Here if that is an option. If not, choose Extract and some sort of dialog box will come up asking where you want to extract to. Once extracted you will find a new file in Downloads called clean202.exe although different versions may have different numbers in the name. Double click the exe file and installation will start.

Open an email with the >>> in it, select what you want with your left mouse, right click the selected area and choose Copy. Open eCleaner and choose the paste icon next to the sun icon. Next click the sun icon and your email will be cleaned. You can then Choose to Print by clicking the Print icon or going to the File menu. If you wanted to send this email on all you do is go back to your email programme, start a new email, click in the area in which you would write and click the paste button.

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Keep Addresses secret Why?
  • To help prevent spam
  • I forward a joke to Joe, Joe forwards it to Mary, Mary forwards it to Mike, Mike forwards it to Sally and so on down to who? Do I know all these people? No. Do I want all these people to have my email address? Maybe/Maybe not - it's not for Joe or Mary to decide
  • Does anyone really like having to scroll through pages of unknown names to find the joke? NO
How
  • Put all the names of your recipients in the BCC field. You don't need to put any names in the To field however some ISPs block email with a blank To field in which case you can put your own address there.
  • In Outlook Express, the BCC field is not automatically visible.
  • Open a new email ready to type
  • Click the View Menu of the email and click the first option...All Headers
  • The BCC line will now always be available - you won't have to repeat this for every email
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View Attachments

Be careful! Attachments can contain viruses. Please see the Security pages to make sure you have extensions showing so you know what you are opening. Unless you know they are from a safe source, do not open attachments with .exe, .scr or .pif after their name and never open attachments from someone you don't know.

You can only open an attachment if your computer has the program required to open it. In most cases with graphics, photos and text files you will have something. If, however, the sender has attached something different such as a Power Point presentation and you do not have Power Point (or Power Point viewer) installed then you won't be able to open it and the icon for the attachment will appear white with the windows logo on it. There is little you can do about it, it is up to the sender to send attachments that are readable by others.

Yahoo through Outlook Express This works for Yahoo.com.au but you have to pay to do it with Yahoo.com. I am told it works for other yahoo email specific to a country.
  • Find Yahoo Australia.com (via google).
  • Create an account if you don't already have one. (Make sure it is a Yahoo.com.au account)
  • Login with your username and password.
  • Click the Mail Options link on the right about a quarter of the way down.
  • Click POP access and forwarding
  • In Step 1 make sure Web and POP access is selected
  • In Step 2, choose HTML Then click Submit
  • In Outlook Express Click the Tools menu then Accounts...
  • Click the Mail Tab and then the Add button and Mail...
  • A wizard will open that will guide you through the rest. This is the information you will need to know
Incoming POP server is
pop.mail.yahoo.com.au

Outgoing SMTP server is
smtp.mail.yahoo.com.au

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Hotmail through Outlook Express If you already have a hotmail account (this no longer works with accounts created more recently)
  • Open Outlook Express
  • Click the Tools menu then click Accounts
  • Click Add and then Mail...
  • Type in the name you want displayed when you send an email and click Next
  • Type in your hotmail address in full and click Next
  • You should now have something like this partial screenshot
    Screenshot
  • Click Next and complete the wizard
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